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Job Details

Unit Secretary / Materials Management Coordinator

  2025-07-23     ContinueCARE Hospital at Hendrick Medical Center     Abilene,TX  
Description:

Supports the daily operations of the nursing unit by performing clerical and receptionist duties, facilitating communication, and ensuring accurate documentation. Assists with patient admissions, discharges, and scheduling in coordination with the clinical team. Helps respond to call lights and assists patients with non-clinical needs such as providing water, blankets, or other comfort items, promoting a positive and supportive environment. Coordinates purchasing and inventory functions for the facility, including ordering, receiving, and stocking supplies and equipment. Collaborates with vendors and leadership to support cost-effective procurement practices while ensuring timely and accurate processing of purchase orders and invoices. Provides essential clerical support to Case Management and the Quality department, ensuring smooth transitions of care and accurate reporting.

Summary of Essential Job Functions:

  • Provide care and support for Adult and Geriatric patients (ages 18 and over), demonstrating respect for each patient's rights, dignity, and individuality in all interactions.
  • Perform clerical and receptionist duties within the nursing unit, including answering phones and intercoms, taking and relaying messages, assisting patients and visitors, and transcribing/transmitting physician orders under registered nurse supervision.
  • Support the clinical team by preparing and maintaining patient charts and documentation, updating PCP records, and assisting physicians in retrieving medical data.
  • Coordinate patient admissions, room/bed changes, discharges, and schedule tests and activities in consultation with nursing staff.
  • Perform clerical functions for the nursing unit with the Unit Secretary's sphere of responsibility.
  • Support Case Management with clerical support as requested. Follow up with discharges and complete the DC follow up log
  • Provides accurate and timely information to the CNO.
  • Manage supply chain functions, including initiating purchase orders, receiving/storing/issuing materials and equipment, maintaining stock par levels, and taking regular inventory.
  • Assist in reconciling purchase orders with invoices and submit them promptly to Accounts Payable.
  • Maintain accurate purchasing and inventory records, including logs of invoices, supplies, and equipment.
  • Operate and ensure the accuracy of purchasing systems, including electronic ordering and inventory tracking platforms.
  • Maintain ethical and professional vendor relationships; conduct procurement based on value, quality, product specifications, and cost-containment goals.
  • Participate in group purchasing initiatives and shared services; document any variances in purchasing practices.
  • Collaborate with management and vendors to identify cost-saving opportunities and monitor market trends.


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