Job Details

About Us:
BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Job Title: Onsite Administrative Assistant - Office Support

Location: Abilene, TX
Job Type: Part-Time Onsite, (Long-term Contract)
Reports To: Site Manager
Industry: Engineering

Position Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our onsite team on a large-scale construction project. This role requires strong administrative skills, attention to detail, and the ability to work effectively in a fast-paced, dynamic environment. The successful candidate will play a key role in ensuring smooth day-to-day operations at the construction site by providing administrative, clerical, and coordination support.

Key Responsibilities:

• Serve as the primary onsite administrative point of contact for the construction team, subcontractors, and visitors.
• Manage daily office operations including scheduling meetings, maintaining office supplies and coordinating catered lunches.
• Assist with preparation and distribution of reports, meeting minutes, and other communications.
• Track and input data related to timekeeping, deliveries, equipment logs, and attendance.
• Coordinate with vendors and suppliers for deliveries, logistics, and access to the construction site.
• Help enforce site safety and security protocols by managing sign-in sheets, badging, and access control documentation.
• Support project managers, engineers, and field staff with administrative tasks as needed.
• Maintain updated filing systems (both paper and electronic) for easy retrieval of project records.
• Assist with onboarding of new team members, including paperwork and orientation materials.

Requirements:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum 2 years of administrative experience, preferably in construction or a similar field environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (Procore, PlanGrid, etc.) a plus.
• Excellent verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Highly organized with strong attention to detail and time management skills.
• Ability to multitask and work independently in a fast-paced setting.
• Comfortable working in an onsite construction trailer or field office environment.

Work Conditions:

• On-site at an active construction site; PPE may be required.
• 4 wide trailer is the office with a designated space for the admin.
• Business hours are from 10am to 3pm with occasionally extended hours based on project needs.
• Exposure to outdoor conditions and construction-related activities.
• This position will be an 18 to 24 month contract role.

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:
Design Group